Setting Up the OT Tracker
Summary
The OT Tracker helps prevent unnecessary overtime by allowing system administrators to monitor worker hours. By enabling the tracker in system settings, users can customize how overtime data is displayed and set alerts for potential overtime. Administrators can also configure state-specific overtime rules by selecting states, activating them, and inputting regulations, with a link to the Department of Labor for reference. Once set up, the tracker displays booked, worked, and overtime hours in the candidate or talent section, providing a clear visual for managing shifts efficiently.
Transcript
- 00:00
We call the OT Tracker, and this feature is designed to help you not put any of your workers into overtime unless you absolutely need to. And the way it works is a system administrator will go into the upper right icon and click system settings. Then in either the work or higher module, depending on which module you’re using, you’ll find the overtime tracker. When you’re in the overtime tracker, the first thing you do is click the top part, OT tracking, and you’re going to enable it. Then if you enable it, then you can decide how the information should be displayed so that you can track that with your candidates or your talent. And for this example, we’ll do all the options booked, worked, and overtime select your time of time that you’re tracking. So we’ll do Monday through Sunday whether you’re doing any breaks, and then alert if somebody’s going to go into overtime, and then you can save that information once you’ve activated that part of the OT tracker.
- 01:03
Then the next part is to look at all the rules by state, so depending on what states you might be working in, you’ll see here, by default, they’re all disabled. You can pick the state that you are going to be doing some work in, select it, activate it, and then put in whatever those state rules are, whether they’re for your time period. If you don’t know what the rules are for the particular state that you’re in, we’ve provided a link to the Department of Labor’s website, or you can find that information and plug that information directly in here. Once you’ve plugged it in and hit save, then those rules will be saved. The way it gets displayed for you and your workers is you’ll go over to whether you’re in the candidate section of hire or the talent section of work, and you’ll then see the column for booked, completed, and overtime there’s a key there, so it can help you understand what it is, and you’ll be able to track that information and visually see it when you’re looking to hire and book employees for particular shifts.